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Fields

Last updated 14 Mar 2023
Field 1Closed
Field 2Closed
Field 3Open
Field 4 (Includes 4A & 4B)Open
Field 5Open
Field 6Open
Field 9Open
Fields 10, 11 & 12Open
Fields 7 & 8Open

Policies and Procedures

Wet weather Procedure

The purpose of this wet weather procedure is to ensure that the club makes the right decision when faced with adverse weather conditions, in order to minimise the risk of injury to players and damage to the playing surfaces.

Scope:

This procedure applies to all games and training sessions that are scheduled by the Mitchelton Football Club.

Procedure:

  1. Ground Inspection: In the event of wet weather, the condition of the playing fields will be assessed by the club's grounds committee to determine if the fields are safe and playable. If a field is deemed unsafe or unplayable, the game or training session will be canceled, and the decision will be communicated to all relevant parties.


  2. Notification: Any cancellations or changes due to wet weather will be communicated to members and participants as soon as possible. Depending on the timeliness will depend on medium used; typically the club Facebook page and website will be updated first before a call or text is made to managers or coaches. It is the responsibility of all members and participants to check these channels regularly for updates.


  3. Game Cancellation: If a game is canceled due to wet weather, the opposing team, the relevant football association, and the referees will be notified as soon as possible. The club will work with the opposing team and the association to reschedule the game at a later date.


  4. Training Session Cancellation: If a training session is canceled due to wet weather, the relevant coach or team manager will be notified, who will then communicate the cancellation to their team. The club will work with the coach or team manager to reschedule the training session at a later date.


  5. Player Safety: The safety of all players during wet weather conditions is the top priority for the club. If a game or training session proceeds during wet weather, the club will ensure that the fields are safe for play and that appropriate equipment is available for the conditions.


  6. Monitoring: The club will continuously monitor the weather conditions and the state of the playing surfaces during the game or training session. If the conditions worsen or the playing surfaces become unsafe, the game or training session will be stopped immediately.

Conclusion:

The wet weather procedure for Mitchelton Football Club is designed to ensure that the safety of all players is the top priority during adverse weather conditions. By following this procedure, the club can make informed decisions about whether or not to cancel or proceed with games and training sessions during wet weather.

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Payments

Mitchelton Football Club reserves the right to suspend or rescind registration if a player's fees are not paid in full, either at the time of registration or an approved Mitchelton Football Club Payment Plan is not adhered to
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Refund Policy

As part of our registration process, we want to make sure that you understand our policy regarding refunds.

In accordance with ACCC; Mitchelton Football Club is not required to refund in full or part of any payments made. 

This includes, but not limited to:

Change of mind, change in circumstance, Injury, non-refundable deposits for performance team allocations, playing only "part" of a season. 

Please note that our registration fees are non-refundable. By completing your registration and submitting payment, you agree to our no refund policy. This means that once you have paid for your registration, we will not issue any refunds, regardless of whether or not you ultimately participate in our soccer club activities.

We understand that circumstances can change, and we encourage you to carefully review your schedule and other commitments before registering with our soccer club. We also recommend that you carefully review the information on our website or contact us directly if you have any questions about our policies or programs. 

In the event that a refund is applicable, only the club related fees may be refunded in part. An administration fee of $50/player will be incurred. 

De-registration through play football (to Football Queensland) must be made directly through them: Football Queensland Refunds

We are committed to providing high-quality programs and activities for our members, and we work hard to ensure that our soccer club is a fun and engaging experience for everyone involved. We appreciate your support and your commitment to our soccer club.

If you have any questions or concerns about our refund policy, please don't hesitate to contact us. We are happy to help in any way that we can. For general inquiries reach out to Secretary@mitchiefc.org.au for direct financial policy questions please contact Treasurer@mitchiefc.org.au

Thank you for your understanding and for joining Mitchelton Football Club.

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Blue Card Policy for Mitchelton Football Club:

Mitchelton Football Club is committed to providing a safe and supportive environment for all of our members, including our players, coaches, volunteers, and staff. As part of this commitment, we require all adults who work with children in our soccer club to hold a valid Blue Card.

A Blue Card is a form of accreditation that is required for anyone who works with children in Queensland, Australia. It is issued by the Queensland Government's Blue Card Services and is designed to ensure that people who work with children are suitable to do so.

If you are a coach, assistant coach, team manager, or volunteer with our soccer club and you work with children, you will need to obtain a Blue Card. This includes anyone who works with our players during training sessions, games, or other club-related activities.

To obtain a Blue Card, you will need to complete an application and undergo a criminal history check. You will also need to provide some personal and professional references. Once you have obtained a Blue Card, you will need to keep it up-to-date and provide us with a copy of the card.

If you do not hold a valid Blue Card, you will not be able to work with children in our soccer club. This policy is in place to ensure the safety and wellbeing of our players and to comply with the legal requirements for working with children in Queensland.

We take the safety and wellbeing of our members very seriously, and we appreciate your cooperation in ensuring that our soccer club is a safe and supportive environment for everyone involved.

If you have any questions or concerns about our Blue Card policy, please don't hesitate to contact us. We are happy to help in any way that we can.

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Mitchelton Football Club Code of Conduct

At Mitchelton Football Club, we are committed to providing a safe, supportive, and enjoyable environment for all members. To ensure that our club is a positive and welcoming place, we expect all members to adhere to the following code of conduct:

  1. Respect: All members should treat each other with respect and dignity, regardless of age, gender, race, or any other characteristic. We expect all members to behave in a courteous and respectful manner towards each other, officials, opponents, and spectators.


  2. Fair Play: All members should strive to play fairly and within the rules of the game. We expect all members to display good sportsmanship and to refrain from any behaviour that may give their team an unfair advantage.


  3. Honesty: All members should be honest in their interactions with each other and with club officials. We expect all members to take responsibility for their actions and to act with integrity at all times.


  4. Responsibility: All members should take responsibility for their own behavior and their impact on others. We expect all members to follow club rules and regulations, to be punctual for games and training, and to notify the appropriate person if they are unable to attend.


  5. Safety: All members should prioritize safety during games and training. We expect all members to follow safety guidelines and to report any unsafe conditions or incidents to the appropriate person.


  6. Alcohol and Drugs: The use of alcohol or drugs is strictly prohibited at club-related activities. We expect all members to refrain from the use of alcohol or drugs during games or training


  7. Bullying and Harassment: Bullying, harassment, and discrimination of any kind are not tolerated at Mitchelton Football Club. We expect all members to act in a way that is respectful and supportive of others.


  8. Social Media: The use of social media is not banned, however, we expect all members to use social media in a responsible and respectful manner. Members should refrain from posting any offensive or derogatory comments or content about the club, its members, or opponents.


  9. Club Property: Members should respect and take care of all club property, including equipment, uniforms, and facilities. We expect all members to report any damage or loss of club property to the appropriate person.


  10. Compliance: All members should comply with the club's policies and procedures, including the Blue Card Policy. We expect all members to act in a way that is consistent with the club's values and to cooperate with club officials and other members.

At Mitchelton Football Club, we believe that by adhering to this code of conduct, we can create a safe, supportive, and enjoyable environment for all members. If you have any questions or concerns about the code of conduct, please do not hesitate to contact us.

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Behaviour Code


COACH’S CODE OF BEHAVIOUR

  • ALL JUNIOR PLAYERS MUST BE GIVEN EQUAL PLAYING TIME (Note – Coaches of competitive divisional teams will have greater discretion regarding playing time). 

  • Be reasonable in your demands on young player's time, energy and enthusiasm.

  • Teach your players to follow the rules.

  • Remember that children participate for pleasure and that winning is only part of the fun.

  • Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of the players.

  • Develop team respect for the ability of opponents and for the judgement of officials and opposing coaches.

  • Follow the advice of a physician when determining when an injured player is ready to recommence training or competition.

  • Keep up to date with the latest coaching practices and the principles of growth and development of children.

  • Wherever possible, group players to ensure that everyone has a reasonable chance of success.

  • Be sure that the language you use, your physical contact and relationships with the team members are appropriate at all times.

  • Encourage the children to comply with disciplinary expectations appropriate to their age and make them aware that bullying or other inappropriate behaviour will not be tolerated at any time.


PLAYER’S CODE OF BEHAVIOUR

  • Play by the rules.

  • Never argue with an official.  If you disagree, have your captain, coach or manager approach the official during a break or after the competition.

  • Control your temper.  Verbal or physical abuse of officials or other players, deliberately distracting or provoking an opponent is not acceptable or permitted in any sport.

  • Work equally hard for yourself and/or your team. 

  • Be a good sport.  Applaud all good plays whether they are by your team or the opposition.

  • Treat all players as you would like to be treated.  Do not interfere with, bully or take unfair advantage of another player.

  • Co-operate with your coach, team mates and opponents.  Without them there would be no competition.

  • Play for the fun of it, and not just to please parents and coaches.


PARENT’S CODE OF BEHAVIOUR

  • Remember that children play sport for their enjoyment, not yours.

  • Encourage children to participate, do not force them.

  • Focus on the child's efforts and performance rather than winning or losing.

  • Encourage children to always participate according to the rules.

  • Never ridicule or yell at a child for making a mistake or losing a game.

  • Remember that children learn best by example.  Applaud good plays by all teams.

  • Support all efforts to remove verbal and physical abuse from sporting activities.

  • Be sure that the language you use, your physical contact and relationships with the team members are appropriate at all times.

  • Respect official's decisions and teach children to do likewise.

  • Encourage your child to comply with disciplinary expectations appropriate to their age and help make them aware that bullying or other inappropriate behaviour will not be tolerated at any time.

  • If you know your child is unable to attend a game or training sessions, please let the coach know in advance.

  • Show appreciation for volunteer coaches, officials and administrators.  Without them, your child could not participate.

  • Watch the “Ray Calls For Respect” video (click here) – the type of behaviour displayed in this video will not be tolerated by our club.

Any breaches of the above codes will result in disciplinary action which may include cancellation of your child's registration with no refund and exclusion from the club.

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Fines Payable

Policy on Players, Coaches, Managers, and Support Staff Paying Fines Incurred as a Result of Participation in Games at Mitchelton Football Club. This includes any games; friendlies, pre-seasons or external competition/ series.

  1. Purpose The purpose of this policy is to establish a clear guideline for players, coaches, managers, and support staff who incur fines as a result of their participation in games at Mitchelton Football Club, and to make it clear that it is the individual's responsibility to pay any fines incurred.


  2. Scope This policy applies to all players, coaches, managers, and support staff who are registered with Mitchelton Football Club and participate in games.


  3. Responsibility It is the responsibility of the individual to pay any fines incurred as a result of their participation in games. Mitchelton Football Club will not pay any fines on behalf of the individual.


  4. Notification Individuals will be notified of any fines incurred as a result of their participation in games. The club will not be held responsible for any fines that are not properly delivered to the individual.


  5. Timely Payment Individuals are expected to pay any fines incurred as a result of their participation in games in a timely manner. Failure to pay fines may result in disciplinary action and may also impact the individual's ability to participate in future games.


  6. Record Keeping

    The club will keep a record of any fines incurred by individuals as a result of their participation in games. This information will be used for the purpose of tracking compliance with the policy and for any necessary reporting requirements.


    By accepting membership and participation in games at Mitchelton Football Club, individuals agree to comply with this policy and accept full responsibility for any fines incurred as a result of their participation in games

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Child Protection Policy

Child Protection Policy for Mitchelton Football Club:

Mitchelton Football Club is committed to providing a safe and positive environment for children and young people participating in our soccer programs. Our club is run entirely by volunteers who are committed to providing a nurturing and inclusive environment for all children involved. The purpose of this Child Protection Policy is to provide guidelines for the protection of children and young people and to set out the Club's expectations and procedures for ensuring their safety and well-being.

  1. Creating a Safe Environment:

1.1. The Club will provide a safe environment for children and young people to participate in all Club activities.

1.2. The Club will ensure that all volunteers and coaches who have regular contact with children and young people have completed a Working with Children Check or equivalent.

1.3. The Club will ensure that any complaints or concerns raised in relation to the safety of children and young people are addressed immediately, and appropriate action is taken to prevent any recurrence.

1.4. The Club will ensure that all children and young people are treated with respect and dignity, and that any discrimination or harassment will not be tolerated.

  1. Guidelines for Interaction with Children and Young People:

2.1. All volunteers and coaches must communicate with children and young people in an appropriate and respectful manner.

2.2. Physical contact with children and young people should only be undertaken in the context of soccer training and matches, and should be appropriate and non-threatening.

2.3. Volunteers and coaches must not engage in any behavior that could be construed as grooming or inappropriate conduct, and should maintain a professional distance.

2.4. Volunteers and coaches must not take photos or videos of children and young people without the consent of parents or guardians.

  1. Reporting and Responding to Child Abuse:

3.1. Any volunteer or coach who has reason to believe that a child or young person is at risk of harm, or has been subjected to abuse or neglect, must report their concerns to the relevant parties immediately.

3.2. The Club will ensure that all complaints or allegations of abuse or neglect are taken seriously, and will provide a supportive and sensitive response to the child and their family.

3.3. The Club will ensure that any reports of abuse or neglect are referred to the appropriate authorities as required by law.

  1. Training and Education:

4.1. The Club will encourage a culture of vigilance, and all members are encouraged to report any concerns or suspicions they may have about the welfare of children and young people.

  1. Review and Evaluation:

5.1. This policy will be reviewed and evaluated as necessary to ensure that it remains current and relevant.

5.2. The Club will seek feedback from all members and stakeholders to ensure that the policy is effective in meeting its objectives.

5.3. The Club will ensure that all members and stakeholders are informed of any changes to the policy if so requested or deemed necessary.

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Privacy Policy

At Mitchelton Soccer Club, we are committed to protecting the privacy and security of your personal information. This policy explains how we collect, use, and disclose your personal information, and your rights in relation to that information.

Personal Information We Collect:

We collect personal information from you when you register to become a member, participate in our programs or events, or interact with us in other ways. The personal information we may collect includes:

  • Name, address, and contact details
  • Date of birth
  • Gender
  • Photographs and videos
  • Medical information
  • Emergency contact details

How We Use Your Personal Information:

We use your personal information for the following purposes:

  • To register you as a member and manage your membership
  • To communicate with you about our programs, events, and other activities
  • To provide you with services and support
  • To ensure your safety and well-being during our programs and events
  • To comply with legal and regulatory requirements
  • To improve our programs and services

Disclosure of Your Personal Information:

We may disclose your personal information to the following third parties:

  • Other members of Mitchelton Soccer Club
  • Service providers who assist us in delivering our programs and services
  • Regulatory authorities, government agencies, or law enforcement agencies where required by law

We will not disclose your personal information to any other third parties without your consent.

Security of Your Personal Information:

We take reasonable steps to ensure the security of your personal information. This includes taking measures to protect your personal information from misuse, loss, and unauthorized access.

Access and Correction of Your Personal Information:

You have the right to access and correct your personal information held by us. If you would like to access or correct your personal information, please contact us using the details provided below.

If you have any questions about our privacy policy or how we handle your personal information, please contact us at Secretary@mitchiefc.org.au

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Risk Management Plan

The purpose of this risk management plan is to identify, assess, and manage risks associated with Mitchelton Football Club's activities, programs, and events. The plan outlines the steps we will take to mitigate risks and ensure the safety and well-being of our members, volunteers, and participants.

Risk Identification

We will identify and assess risks associated with our activities, programs, and events through the following methods:

  • Reviewing previous incidents and near misses
  • Conducting risk assessments of our facilities, equipment, and activities
  • Consulting with members, volunteers, and participants

Risk Assessment

We will assess the likelihood and potential impact of identified risks using the following criteria:

  • Likelihood: the probability of the risk occurring
  • Consequence: the potential impact of the risk on people, property, or reputation

We will assign a risk rating to each identified risk based on the likelihood and consequence.

Risk Management Strategies

We will implement the following risk management strategies to mitigate the risks identified:

  1. Risk avoidance: We will avoid risks by not participating in activities, programs, or events that pose a significant risk to the safety and well-being of our members, volunteers, and participants.

  2. Risk reduction: We will reduce risks by implementing controls and procedures to mitigate the likelihood and consequence of identified risks. This may include:

  • Implementing policies and procedures to ensure the safety and well-being of our members, volunteers, and participants
  • Providing appropriate training and supervision to our members, volunteers, and participants
  • Maintaining our facilities and equipment to ensure they are safe and in good working order
  1. Risk transfer: We will transfer risks to third parties where appropriate, such as through insurance or contracts with service providers.

  2. Risk acceptance: We will accept risks that cannot be avoided, reduced, or transferred, but will implement procedures to minimize the potential impact of these risks.

Risk Monitoring and Review

We will monitor and review our risk management plan regularly to ensure it remains relevant and effective. This will include:

  • Reviewing incidents and near misses
  • Updating our risk assessments and risk management strategies as necessary
  • Seeking feedback from members, volunteers, and participants

Conclusion

This risk management plan outlines the steps we will take to identify, assess, and manage risks associated with Mitchelton Football Club's activities, programs, and events. By implementing these strategies, we aim to ensure the safety and well-being of our members, volunteers, and participants.

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Equipment and Facilities Maintenance Policy

The purpose of this policy is to outline the procedures for maintaining the equipment and facilities used by Mitchelton Football Club. Proper maintenance is essential to ensure the safety, usability, and longevity of our equipment and facilities.

Maintenance Procedures

  1. Regular Inspections: The club will conduct regular inspections of all equipment and facilities to ensure they are safe and in good working order. The inspections will be conducted by the designated maintenance personnel or volunteers, and any issues or damage will be recorded and reported to the committee.


  2. Cleaning: All equipment and facilities will be regularly cleaned to maintain hygiene and prevent deterioration. The cleaning frequency and procedures will be outlined in a cleaning schedule, which will be regularly reviewed and updated.


  3. Repairs: Any damage to equipment or facilities will be repaired promptly to prevent further deterioration and to ensure the safety and usability of the equipment and facilities. The designated maintenance personnel or volunteers will be responsible for carrying out the repairs, and any significant repairs will be reported to the committee.


  4. Replacement: Equipment or facilities that are beyond repair or have reached the end of their useful life will be replaced. Replacement decisions will be made by the committee, taking into consideration factors such as safety, functionality, cost, and availability of funds.


  5. Inventory: The club may maintain an inventory of all equipment and facilities, including their location, condition, and maintenance history. The inventory will be regularly reviewed and updated.


  6. Training: All volunteers and personnel responsible for maintaining the equipment and facilities will receive training on the proper use and maintenance of the equipment and facilities.

Conclusion

Proper maintenance of equipment and facilities is essential to ensure the safety, usability, and longevity of our assets. By following these procedures, we aim to maintain our equipment and facilities in good working order, prevent deterioration, and ensure the safety of our members and participants.

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Grievance Policy

The purpose of this policy is to provide a procedure for members and participants of Mitchelton Football Club to raise any complaints, grievances, or concerns they may have in relation to the club, its policies, procedures, or other members.

Scope

This policy applies to all members and participants of Mitchelton Football Club.

Procedure

  1. Informal Resolution: Whenever possible, the complainant should first attempt to resolve the grievance informally by raising the concern with the person or persons involved, such as the coach, team manager, committee member, or other member. The club encourages open communication and will make all reasonable efforts to resolve complaints informally.


  2. Formal Complaint: If an informal resolution is not possible, the complainant may submit a formal complaint to the club by completing the Grievance Form, which is available on the club's website or from a committee member. The Grievance Form should include a clear and concise statement of the grievance and any relevant information or evidence.


  3. Receipt of the Complaint: The club will acknowledge receipt of the formal complaint and advise the complainant of the process for addressing the grievance.


  4. Investigation: The club will investigate the complaint, including speaking with any relevant parties and gathering any necessary evidence. The investigation will be conducted impartially and in a timely manner.


  5. Resolution: The club will provide a written response to the complainant outlining the findings of the investigation and any actions that will be taken to address the grievance. The club will also provide a timeframe for the implementation of any actions.


  6. Appeal: If the complainant is not satisfied with the outcome of the grievance process, they may appeal to the club's executive committee. The executive committee will review the matter and provide a final decision, which will be communicated to the complainant in writing.

Confidentiality

All complaints and grievances will be handled with the utmost confidentiality. The club will take all reasonable steps to protect the privacy of the complainant and any other parties involved in the grievance.

Conclusion

Mitchelton Football Club is committed to providing a safe and supportive environment for its members and participants. This grievance policy is intended to ensure that any complaints or grievances are handled in a fair and timely manner. Please report to secretary@mitchiefc.org.au

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Cashless Payments

Dear valued customers,

At Mitchelton Football Club, we are committed to ensuring the safety and security of all our customers. As part of this commitment, we will now only be accepting card payments for all goods and services.

By accepting card payments only, we can provide a more secure and efficient payment processing system. This system will help to protect your personal and financial information, while also ensuring that transactions are processed in a timely and efficient manner. As a club we are actively looking to reduce costs to our members and provide a better means of operation. 

To comply with the legislation, we have developed the following terms and conditions:

  1. Payment Methods: Mitchelton Football Club will only accept card/non-contact payments for all goods and services. Cash payments will no longer be accepted.


  2. Payment Security: All card/non-contact payments made to Mitchelton Football Club will be processed using secure payment processing systems to ensure the protection of personal and financial information.


  3. Payment Responsibility: It is the responsibility of the customer to ensure that their card or non-contact payment device is valid and has sufficient funds to cover the cost of the transaction.


  4. Refunds: In the event that a refund is required, Mitchelton Football Club will process the refund back to the original card or non-contact payment device used for the transaction.


  5. Disputed Transactions: If a customer disputes a transaction, Mitchelton Football Club will provide assistance in resolving the dispute. However, the final decision regarding the validity of the transaction rests with the relevant financial institution.


  6. Failure to Pay: Mitchelton Football Club reserves the right to refuse goods or services if a customer fails to make payment via card/non-contact payment.


  7. Changes to Payment Policy: Mitchelton Football Club may change these terms and conditions at any time, and such changes will be effective immediately upon posting on the club's website.

By continuing to use our goods and services, you agree to abide by these terms and conditions. If you have any questions or concerns about our payment policy, please contact us for further assistance.

Thank you for your understanding and cooperation in this matter.

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